Day one handled before it sneaks up
Every broken first day traces back to a checklist run too late. The Onboarding Coordinator starts the moment the offer is signed, and adapts the plan when reality shifts.
Offer signed · Maya R.
Onboarding CoordinatorOffer signed. Lining up day one now, while every lead time is still comfortable.
Kicking off IT provisioning2sBuilding the 30-day plan7sOne catch: her manager is out her first week. Orientation should not wait for day eight.
Scheduling week-one sessions2s
How it works
Offer signedStart date approachingProvisioning stalledManager request
Accounts provisioned30-day plan draftedWeek one scheduledStart-date risks raisedTriggered by a signed offer
The signature in your HRIS starts the run the same hour, working every lead time backwards from day one.
Adapts the plan to reality
The agent runs the checklist across IT, HR and calendars, merges templates for roles that span teams, and reworks the plan when managers, laptops or checks do not cooperate.
Provisions and schedules everything
Accounts, equipment, the 30-day plan and week-one calendar all land before the start date, with owners chased until done.
Without Relevance
With Relevance
Onboarding starts the week before the start date, which is exactly too late for laptops and access.
The run starts the moment the offer is signed, with lead times worked backwards from day one.
IT, HR, facilities and the manager each own a piece, and the gaps between them are where day one breaks.
One agent drives the whole checklist across every system and chases each owner until their piece is done.
The template assumes the manager is around, the laptop ships on time and the role fits one department.
The agent adapts: manager out means orientation moves, a cross-team role means a merged plan, and the change is explained.
The new hire spends week one guessing what matters, because nobody wrote it down.
A role-specific plan is drafted before they arrive, with the manager reviewing it, not writing it from scratch.
A pending background check or a stuck laptop surfaces on the morning it ruins.
Anything threatening the start date is flagged weeks out, with the options laid out while there is still time to choose.
Executive hires get white-glove onboarding, and everyone else gets whatever the busy week allowed.
The fifth hire of the month gets the same complete setup as the first. The checklist does not get tired.
Held to a quality bar, on every run
Every setup is checked against eval test cases written for this exact job as it runs. If a run fails the bar, it never ships.
Onboarding CoordinatorPass rate · last 14 days
Sampling 2% of live runs · 94% passing this week
Train your agent like an employee
Onboard it with your playbooks and correct it in plain English. It learns the lesson for good, and nothing changes until you approve it.
Built for enterprise teams
Run agents on your real data with the access controls, audit trails, and residency guarantees enterprises require all built in.
Monitoring
Real-time visibility into every agent’s activity, performance, and cost.
RBAC
Control who can use, build, edit, and deploy agents.
Data residency
Multi-region deployment keeps your data within your required geography.
Version control
Full version history on every agent. Roll back to any previous state.
Audit logs
Every action, every decision, every tool call logged and exportable.
Human-in-the-loop
Set approval gates on any action or allow agents to ask questions.
SSO / SAML
Enterprise single sign-on with SAML 2.0. Centralize identity & access.
PII masking
Detect and redact personally identifiable information.
"The ability to be vendor agnostic and the ability to scale across a breadth of functions is a really key feature."
Levi Watters
Partner, KPMG Australia
"The key for us was how we can modularize industry knowledge and the best playbooks, and apply it."
Allen Roh
Senior Marketing Manager, Autodesk
"We're looking for every place where AI can allow sellers and customer success reps to be more engaged with customers."
Rob Giglio
Chief Customer Officer, Canva
"The ability to be vendor agnostic and the ability to scale across a breadth of functions is a really key feature."
Levi Watters
Partner, KPMG Australia
Every agent you add shares one stack
These agents all run on one platform: one gateway, one router, one eval suite, one audit trail. Every agent after the first ships faster.
- Triggered by key events or signalslike Zapier
- Given access to contextlike Zep
- Connected to your appslike Composio
- Access to all LLMslike OpenRouter
- Performance evaluatedlike Braintrust
- No-code agent builderlike Dust.tt
- Coordinated into teamslike CrewAI
- Chained into multi-step processeslike n8n
- Kept alive through long-running worklike Temporal
- Traced at every step of every runlike Langfuse
Put the Onboarding Coordinator to work this quarter
We partner with enterprise teams to take this work off their plate. An agent built with you, proven against your quality bar, and live in weeks.